How to Pack For a Business Trip

How to Pack For a Business Trip

Business travel isn’t showing signs of slowing down anytime soon. According to Statista, U.S. travelers took 462 million domestic business trips in 2018, with the figure expected to rise by another 30 million by 2022.

Knowing how to pack is an essential skill for frequent business travelers. You want to avoid over-packing, yet not forget important items because of limited time to run to a store. Many seasoned business travelers skip checking a bag but opt for one carry-on bag (and one “personal” item) only. Other business travelers feel like checking their bag minimizes stress and eliminates worry as to whether there will be room in the overhead compartments.

Whether it’s your first trip or a road warrior refresher, read on for our tips on how effectively pack for a business trip.

12 Pro Tips for Business Travel

  1. Check the weather and your schedule to plan outfits accordingly
  2. Make a list of essentials and cross off as you pack – don’t forget a technology list
  3. Pack interchangeable outfits, always including versatile clothes to mix and match
  4. Choose fabrics that resist wrinkles
  5. Keep a toiletry kit packed with travel size items, so you don’t have to re-pack each trip
  6. Keep an extra set of chargers packed and leave your everyday items at home
  7. Pack anything that could leak in a Ziploc bag, or use tiny containers in a waterproof kit
  8. Find out how business locals dress and consider while packing
  9. Black and other darker clothing colors are your friends
  10. Go through your regular business packing list regularly and see if you can eliminate unnecessary items for your next trip
  11. Use packing cubes to compress clothes or roll them to reduce wrinkles
  12. Save your back and get luggage with spinning wheels

Packing for a Business Trip Lasting Several Days

Heading out for several days on a business trip often means a very busy schedule. Simply put: mix and match one outfit for each day and travel with a carry-on.

For 3 or 4 days, plan to pack 3 tops, 2 dark bottoms, 1 basic dress, and 2 layering pieces (like a cardigan and jacket). Throw in 2 pairs of shoes – one with heels and one flat. Add versatile jewelry and/or scarf with a stylish purse that goes with everything. Pack toiletries (keep in mind the 3-1-1 rule), travel documents, and tech gear in your personal bag and you’re good to go. Wear something comfortable for travel days with a versatile jacket to and from your destination.

Packing for Multiple Week Business Trip

The key to traveling for weeks at a time is versatility. Choose clothes to mix and match to go from business casual to dinner out without packing an entirely different outfit. Think about the variety of venues you may encounter – from meetings to cocktails – then pack clothes that can be dressed up or down depending on the event.

Business Trip – Suggested Packing List

  1. Basic Bottoms – pick one or two dark bottom colors and stick with them to eliminate the need for numerous shoes and the worry of lighter colors looking dirty faster.
  2. Basic Tops – coordinate to mix and match with your basic bottom colors in prints and solids.
  3. Layers – consider a basic jacket, sweater or blazer that can be worn over a variety of tops or a dress. For men, this means one suit and a blazer with several dark pants that can be mixed with a variety of shirts.
  4. Shoes – plan to pack 1-2 shoes that match your color scheme. If planning to do a lot of walking, opt for comfortable, low heel shoes.
  5. Undergarments – plan to pack enough for each day, plus a few extra.
  6. Travel and Workout Outfit – if your flight or drive is a long haul, wear something comfortable for travel to and from your destination. Planning to work out? Opt for lightweight, quick-dry wear that you can wash out in the sink and hang to dry.
  7. Toiletries – remember the 3-1-1 rule if you are using a carry-on only, and keep them in an outer pocket for easy access at security. Stock up on travel sizes and store them in a travel-ready kit so it’s ready to go at a moment’s notice.
  8. Tech and Documents – pack your chargers, laptop, and any other digital device you may need for business. Don’t forget minimal office supplies (if needed) and keep all your travel documents in one place (with digital backups) for quick access. Remember business cards and an envelope for business expense receipts.
  9. Other – if you’re traveling in the rainy season or a rainy location, slip a compact umbrella in a side pocket for easy access once you land or in transit. Carry an empty water bottle for quick and cheap hydration on the go.

It’s also important to consider the importance of travel insurance for business travelers. With benefits including protection for baggage and personal effects, cancellation, trip delay and interruption, rental cars and more.

May your bags be light and your business trips successful friends! #TravelOn

Subscribe to the Smart Travels Newsletter to learn more about traveling easier, safer and smarter.